Booking software for fitness studios — yoga, pilates, barre, spin | Zedule
Booking software for fitness studios spans two scheduling primitives — 1:1 coaching appointments (which Zedule handles well) and drop-in classes with waitlists, capacity caps, and class packs (which Zedule does not). This page covers when Zedule fits a fitness business and when Mindbody is unavoidable.
Updated May 5, 2026
Fitness is the one solution category where we’re going to be the most honest about what we don’t do. Zedule is a horizontal booking platform, and the fitness-studio market has a class-scheduling shape that Zedule doesn’t fully cover.
This page exists so the studios for whom Zedule is the right call can find us, and the studios for whom Mindbody is unavoidable don’t waste their trial on the wrong tool.
Two kinds of fitness business
The line:
Appointment-style fitness — 1:1 personal training, small-group training with fixed rosters, semi-private pilates, custom coaching. Each session is a slot, each customer books their own. Zedule handles this well.
Class-style fitness — drop-in yoga, group spin, barre classes, HIIT studios. The studio publishes a recurring class schedule. Customers buy class packs or memberships, drop in, possibly waitlist if classes are full. Zedule does not handle this well — Mindbody and Glofox are purpose-built for it.
If you’re running both, you’re probably better off on Mindbody for the classes and accepting the cost. If you’re running mostly appointment-style with the occasional small group, Zedule fits.
What Zedule does for fitness — appointment-side
Per-trainer scheduling
Each trainer is a staff member with their own working hours. Personal training clients book on the trainer’s available slots. The booking page intersects trainer hours, trainer-specific service offerings, and your studio’s open hours.
Service durations + prices
Standard 60-minute PT session, 30-minute consultations, 90-minute small-group blocks — each is a service with its own duration and price. Customers see the price before they book.
Small-group via capacity_slots
The trainer staff record has a capacity_slots field — set to 1
for solo PT (default), 4 for a small-group format, etc. Slots
fill up to capacity then close. Doesn’t handle waitlists or
overbook.
Repeat-customer rebooking
Customer history shows every session, with which trainer, every time. PT clients tend to rebook on a regular cadence; the confirmation email includes a “Book your next one” link.
Brand control
Every fitness studio brand has a colour. Zedule lets you pin it exactly via custom hex. Embed the booking flow on your existing site so the customer never leaves your domain.
Zedule vs Mindbody vs Glofox
| Zedule | Mindbody | Glofox | |
|---|---|---|---|
| Cost | $100/yr | $129-499/mo | $99-249/mo |
| 1:1 PT scheduling | Yes | Yes | Yes |
| Drop-in class scheduling | Hack via capacity | Native (best) | Native |
| Class pack sales | No | Yes | Yes |
| Memberships / recurring billing | No | Yes | Yes |
| Waitlists | No | Yes | Yes |
| ClassPass integration | No | Yes | Yes |
| Branded booking page | Custom hex, full embed | Limited | Limited |
| BYO messaging providers | Yes | No | No |
| Setup time | ~30 min | 2-week onboarding | ~3 days |
Who Zedule fits in fitness
Fits:
- Personal trainers (solo or small team).
- Coaches running 1:1 sessions (kettlebell, mobility, performance, strength coaching).
- Studios where appointments outnumber classes.
- Studios that sell flat-rate sessions, not packs/memberships.
- New studios starting out with appointment-only and possibly graduating to a vertical platform once classes become core.
Doesn’t fit:
- Yoga studios with a published recurring class schedule.
- Group fitness studios with class packs and memberships.
- Studios depending on ClassPass discovery.
- Studios with waitlist + cancellation-credit logic.
Setup, fitness-specific
- Trainers as staff. Each with hours and any trainer-specific specialisations (mark services as trainer-restricted on the service edit form).
- Services with realistic durations. Include any prep or transition between back-to-back clients.
- Capacity_slots = 1 for solo PT, higher for small groups.
- Reminder cadence. 24 hours by default; some PT clients prefer 2-3 hour reminders for early morning sessions.
- Brand the page. Most studios have a strong brand colour and font preference. Pin both in Settings → Booking Page → Branding.
Try it (with the caveat)
If you’re appointment-driven, the 45-day trial is a clean test. If you’re class-driven, run a parallel demo on Mindbody or Glofox during the same window — the platforms will feel very different and you’ll know within a week which one fits.
Related reading
- Zedule vs Mindbody
- Yoga studio booking system guide
- Fitness studio booking software guide
- Horizontal vs vertical booking
Frequently asked questions
- Can Zedule handle group classes?
- Sort of. You can model a class as a service that requires 1 staff (the instructor) and accepts N customers via the staff_capacity field. It works for small groups. It doesn't handle waitlists, recurring class schedules, or class packs — for those you need Mindbody or Glofox.
- Can I sell class packs (10-class packs, monthly memberships)?
- Not in V1. Zedule doesn't have a credit-pack engine. If class packs are core to your revenue model, Mindbody or Glofox is the right primary platform.
- Can I run 1:1 personal training sessions on Zedule?
- Yes, this is the case Zedule handles best in fitness. Each PT session is a service with a duration and price; trainers are staff with hours; clients book directly. Reminder + cancellation flow keeps the no-show rate low.
- Can I run small-group training (4-8 people)?
- Yes, with limits. Configure the trainer's capacity_slots field on the staff record. The trainer can take up to N concurrent customers in a slot. Works for fixed-roster small groups; doesn't handle waitlists or drop-ins well.
- Can I integrate with ClassPass?
- No. ClassPass requires the studio to use a supported booking platform that exposes their slot inventory; we don't have that integration. If ClassPass traffic is a core acquisition channel, you need a Mindbody-compatible platform.
- What about online/remote classes via Zoom?
- We don't host video. The cleanest pattern is to put the Zoom link in the confirmation email body via a customised template. Customers book on Zedule, get a confirmation with the Zoom link, click through at class time.
Ready to try it?
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